Privacy Information
The Canadian eLearning Conference (“the Conference,” “we,” “us,” or “our”) is committed to safeguarding the privacy of our attendees, sponsors, speakers, and other participants. This Privacy Policy outlines how we collect, use, disclose, and protect personal information in compliance with Ontario’s Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable privacy legislation in Canada.
Collection of Personal Information
We collect personal information only as necessary to facilitate participation in the Conference, including but not limited to:
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Name
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Contact information (such as email address and phone number)
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Job title and organization
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Dietary or accessibility requirements (if voluntarily provided)
We collect this information when you register for the Conference, submit inquiries, participate in surveys, or interact with us through our website.
Use of Personal Information
We use your personal information to:
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Process conference registrations and payments
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Communicate important event updates and information
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Provide access to conference-related services, such as networking and session materials
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Address inquiries or requests
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Comply with legal or regulatory obligations
We will not use your personal information for purposes beyond those for which it was collected without your consent, unless permitted or required by law.
Disclosure of Personal Information
We do not sell, rent, or trade your personal information to third parties. We limit the disclosure of personal information to:
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Service providers who assist us in operating the Conference and who are contractually obligated to maintain confidentiality
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Legal or regulatory authorities, if required by law
We do not share your personal information with sponsors, exhibitors, or vendors without your explicit consent, except as outlined below in our Attendee Data Sharing Policy.
Attendee Data Sharing Policy
We respect and protect the privacy of our attendees. We do not share personally identifiable information (PII) of our attendees—such as names, email addresses, or phone numbers—with third parties or vendors.
If an attendee chooses to visit an exhibitor’s booth and voluntarily provides their contact details (e.g., name, email, phone number), they do so at their own discretion. This information is provided directly by the attendee to the exhibitor and is not facilitated or shared by us.
We may, however, provide vendors or sponsors with aggregated, non-identifiable information such as attendees’ general job titles and the names of their organizations. No personally identifiable information is included in this aggregated data.
Data Security
We implement reasonable safeguards to protect personal information from unauthorized access, use, disclosure, alteration, or destruction. Access to personal information is limited to authorized personnel and service providers who require it to perform their duties.
Retention of Personal Information
We retain personal information only as long as necessary to fulfill the purposes for which it was collected or as required by law. When personal information is no longer needed, it will be securely destroyed or anonymized.
Access and Correction
You have the right to request access to your personal information and to request corrections if the information is inaccurate or incomplete. To make such a request, please contact us at [insert conference contact email].
Links to Third-Party Websites
Our website may contain links to external websites. We are not responsible for the privacy practices or content of these third-party sites. We encourage users to review the privacy policies of any website they visit.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. Any updates will be posted on this page with a revised effective date.
Contact Us
If you have any questions or concerns regarding this Privacy Policy or our privacy practices, please contact: